Personal trainer coaching a client during a fitness session.

Personal Training Software Made Simple

Smilenotes is simple, secure personal training software for managing clients, session notes, appointments and progress tracking in one place. Designed as an easy-to-use personal trainer CRM, Smilenotes helps personal trainers reduce admin, stay organised and focus on training — with UK-based support and GDPR-compliant data handling.

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Fast session and workout notes

Record exercises, sets, reps, coaching cues and session feedback quickly using structured, customisable templates.

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Records in one place

Store goals, fitness assessments, PAR-Q details, consent forms and progress notes in a single client timeline.

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Easy Appointment management

Schedule, reschedule and manage personal training sessions with automated confirmations and reminders to reduce no-shows.

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Work anywhere

Access your personal training notes and client records securely from any device — perfect for gym-based trainers, mobile trainers and online coaching.

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Smilenotes software using tablet device

Simple Client Management Software

Smilenotes is cloud-based personal training practice management software that fits around how personal trainers work.

No spreadsheets. No paper notebooks. No juggling multiple apps.

Smilenotes software using tablet device

Secure Client Records

All personal training client data is securely stored and encrypted. Smilenotes provides a safe workspace for:

Client goals and assessments

Session notes and training plans

Uploaded documents and resources

No more searching through folders or paper record cards. Notes, documents and records are always to hand with Smilenotes.

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Work Anywhere, Train Anywhere

Smilenotes works wherever you do.

Works on all devices

On your phone, tablet or laptop.

Client details

View full client history anytime.

Documents in one place.

Store all files in one organised record

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Why Personal Trainers Choose Smilenotes

Simple

Clear, intuitive software designed for personal trainers — no learning curve.

Affordable pricing

Plans from just £5 per month, making Smilenotes one of the most cost-effective PT software options in the UK.

We're UK based

Our data centers are based in the UK and European Union. We handle your data in accordance with UK GDPR regulations.

Secure

Industry-standard encryption, secure access controls and optional two-factor authentication.

Built by clinicians

Trusted by UK healthcare professionals since 2015.

Free unlimited support

Our friendly UK support team is always here to help. We reply quickly, provide real human support, and never send you through chatbot loops. Just simple, reliable assistance whenever you need it.

Trusted by healthcare professionals

Frequently Asked Questions

PT software helps personal trainers manage clients, session notes, appointments and progress in one place. It replaces paper notes, spreadsheets and disconnected apps.

Smilenotes acts as a simple personal trainer CRM by storing client details, goals, session history and documents in a single, easy-to-use timeline.

Yes. Smilenotes works on mobile, tablet and desktop, so you can update client records and session notes wherever you train.

Yes. Smilenotes is built for freelance and self-employed personal trainers, with affordable monthly plans and no long-term contracts.

Yes. You can record workout notes, training plans, assessments and progress updates securely within each client record.

Yes. Client data is encrypted and stored in the UK and EU, helping personal trainers meet UK GDPR data protection requirements.

Yes. You can try Smilenotes free before choosing a paid plan, with no obligation.

No. While ideal as personal trainer software, Smilenotes is flexible enough for other fitness and wellbeing professionals.

A personal trainer CRM keeps all client data organised, secure and accessible in one system — saving time and reducing admin errors compared to spreadsheets.

Free for 30 Days

Try Smilenotes with no commitment and no card details.

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