Practice management software helps you run your clinic more efficiently.
Smilenotes is an online practice management system designed for allied health professionals. It allows you to securely store clinical notes, manage appointments, upload files, organise templates, and keep patient records in one place.
By automating everyday tasks — such as appointment reminders and note templates — it helps reduce admin time and improve clinic workflow.
Smilenotes is built for busy practitioners who want simple, reliable software.
It’s designed by practitioners, for practitioners — with a clean interface and practical tools that support how you actually work.
We focus on:
Our aim is to build software that stays out of your way so you can focus on patients.
Smilenotes runs in the Cloud using your web browser, so there is nothing to download. This means you will always be using the latest version of our software and can access Smilenotes using different devices.
We hope you like using Smilenotes however if you decide to leave us we've made it easy for you to export your data any time you need to. Your data can be exported in .txt and .csv format.
Smilenotes works on current versions of:
For best performance, we recommend keeping your browser updated.
Data protection is a core priority.
Smilenotes is designed to align with UK GDPR requirements.
Yes.
Because Smilenotes is cloud-based, you’ll need an internet connection to access your data securely and keep information synchronised.
No. However we've designed Smilenotes to work nicely in a web browser on any device. Smilenotes will automatically adjust to the device you are using. We recommend using a desktop computer or tablet device for the most comfortable experience due to the larger screen size.
Plans start from just £5 per month. See our pricing plans. Smilenotes is free for 30 days when you sign up and we don't take card details unless you decide to keep using our service after your trial. We provide online tutorials and email support (rather than expensive call centres). Keeping things simple helps keeps our subscriptions prices low.
When you sign up, you’ll see example template collections to help you get started.
These templates are provided for guidance only and should be reviewed and adapted to meet your professional and regulatory responsibilities.
You can edit, customise, or delete any demo templates at any time.
Yes.
Automated backups of system data are performed regularly and stored securely in a separate location to support resilience and recovery.
Backup processes are designed in line with recognised data security best practices.
Smilenotes is designed to align with:
Smile Notes Ltd is registered with the Information Commissioner’s Office (ICO) under reference ZA109116.
We provide:
However, as the data controller, each clinic remains responsible for its own compliance obligations.
no payment details required for trial